Is Your Business Wasting Money on Printing? Here’s How to Fix It
Most businesses don’t realise how much they’re overspending on printing. If you’re not tracking costs, there’s a good chance money is slipping through the cracks.
Think about it. How often do printers spit out documents that didn’t need to be printed? How many times have you ordered last-minute toner at ridiculous prices? Small inefficiencies add up fast, and before you know it, printing is costing way more than it should.
That’s where Managed Print Services (MPS) come in. By cutting waste, optimising your setup, and automating supplies, businesses can save up to 30% on printing costs—without lifting a finger.
Is MPS Right for Your Business?
If any of these sound familiar, your business is probably spending more than it needs to on printing:
- ❌ You buy ink and toner when it runs out, instead of in bulk
- ❌ There’s no clear system for tracking printing costs
- ❌ Printers break down often, slowing down work
- ❌ Employees print without restrictions, leading to waste
If you’re nodding along, it’s time to rethink how you handle printing.
What Is Managed Print Services (MPS)?
Managed Print Services is exactly what it sounds like—a fully managed approach to printing. Instead of dealing with costly printer problems, supply shortages, or out-of-control expenses, an MPS provider takes care of everything for you.
Here’s what that includes:
- ✅ Optimised printers – The right number, in the right places, running efficiently
- ✅ Automatic toner replenishment – Never run out, never overspend
- ✅ Security & compliance – Keep confidential documents safe and GDPR-compliant
- ✅ Cost tracking & reporting – Know exactly where your printing budget is going
The goal? Less waste, lower costs, and a hassle-free print environment.
How MPS Saves UK Businesses Money
1. Stopping Unnecessary Printing
Most businesses don’t realise how much they waste on printing:
- 🖨️ Colour prints when black and white would do
- 📄 Emails, drafts, and documents that didn’t need to be printed
- 👩💻 Employees using personal desktop printers instead of shared office devices
How MPS Fixes It:
- ✔️ Sets default rules like double-sided and black-and-white printing
- ✔️ Restricts unauthorised printing and cuts down on waste
- ✔️ Provides reports to show exactly where you’re overspending
2. Replacing Outdated, Expensive Printers
Old, inefficient printers cost more than you think:
- ⚡ They use more electricity than modern models
- 🛠️ Repairs and breakdowns drain budgets and slow down work
- 🖨️ A mix of different brands means buying multiple toner types, which adds up fast
How MPS Fixes It:
- ✔️ Replaces outdated devices with energy-efficient models
- ✔️ Standardises printers to simplify supply management
- ✔️ Ensures your business has the right number of printers, not too many or too few
3. Automating Toner and Supply Management
Running out of toner in the middle of an important task is frustrating. Ordering a replacement at the last minute is expensive.
How MPS Fixes It:
- ✔️ Tracks toner levels and automatically delivers replacements before you run out
- ✔️ Eliminates last-minute, high-cost orders
- ✔️ Saves money with bulk purchasing discounts
Who Can Benefit from MPS?
If printing is part of your daily business operations, MPS can save you money and time.
- 🏢 Offices – Reduce admin work and keep costs under control
- 🏥 Healthcare – Secure patient records and maintain GDPR compliance
- ⚖️ Law Firms – Protect confidential documents and streamline workflows
- 🎓 Education – Manage high-volume printing efficiently
- 🛍️ Retail – Cut receipt and label printing costs
No matter your industry, if you print, you can save.
Why Work With Shine Printing Solutions?
At Shine Printing Solutions, we help businesses across the UK stop wasting money on printing.
- ✔️ Save up to 30% on print costs
- ✔️ Automate supply and maintenance so you never run out of toner
- ✔️ Improve security and GDPR compliance
- ✔️ Reduce waste and lower energy consumption
We don’t just fix printing issues. We make your entire workflow more efficient.
Find Out How Much You Could Save
Not sure how much your business is overspending on printing? Our free print audit will show you exactly where you can cut costs.
📞 Call: 0300 020 4749
📩 Email: info@shinebs.co.uk
Let’s stop the waste and put that money back into your business.
